Line ActionsBudget > Maintenance > Budget
WorkPlace Budget is an Add-on module that allows you to establish budgets by period date range and track committed amounts throughout the entire Requisition, Check Request, Travel and Expense processes. Multiple Budget periods can be defined for each Budget. Budgets can be configured as strictly enforced or allowed to exceed. Create a filter template to default, require and/or restrict Budget usage. Additionally, rules can be established based on Budgets to define approval routing.
Enter up to 20 alphanumeric characters to define a name for the Budget in this field. To View or modify existing Budgets use the FIND Button to locate and select the desired Budget. This field is required to establish a Budget.
Check or uncheck this box to make the selected Budget Active or Not Active for use during transaction entry. Budgets that are not active are not visible in the Budget Selection Zoom and therefore cannot be used.
Check to allow the Budget to be selectable during transaction entry even if use of the Budget exceeds the established amount. Uncheck to prevent this Budget from being used during entry if the line amount will exceed the budgeted amount.
Enter up to 60 alphanumeric characters as the description for the entered Budget ID in this field. This field is required to establish a Budget.
This field will accept either an individual G/L Account or a G/L Non-Financial List id. Upon saving of the Requisition line WorkPlace will validate that the Requisitions G/L account matches the budget rule. The system only supports on save validation and will not auto-assign a budget matching this rule.
Use the FIND Button to locate and select the appropriate Filter Template defining the criteria for use of this Budget. Filter selection is NOT required to establish a Budget.
Select the delete checkbox and Press SAVE to delete the desired Budget Period.
Select the checkbox on the appropriate Budget Period to Close the period. Closing a Period prevents further use during transaction entry.
Select from the CALENDAR or type in the start date; such as 01/01/2009 to establish a valid from date for the Budget. Budget selection during transaction entry will not be valid before this date.
Select from the CALENDAR in type in the Ending Date; such as 01/31/2009 to establish a valid to date for the Budget. Select of this Budget during transaction entry will not be valid after this date.
Periods can be established for any time frame; monthly, quarterly, yearly, etc or combination of within a given Budget; However, Periods cannot overlap for a given Budget.
Enter the amount for the Budget, for the entered period.
Current available dollar amount remaining on the Budget.
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