Administration > Maintenance > Credit Card Type
The Credit Card Type maintenance page identifies different types of credit cards to integrate with the WorkPlace Travel and Expense Solution. There are two methods available for integrating corporate credit card expenses into WorkPlace and have them automatically available for Expense Sheet processing by employee.
Assigning an Import Map ID provides the ability to manually import bulk credit card transactions for multiple users using the Import Data page by selecting a file provided by the credit card provider. Upon successful import those users who had Expense transactions generated will be notified via email for them to review and subsequently submit for processing. Credit Card lines can be imported as Expense Sheets or Expense Items for each credit card user based on the "Import Expenses as an Expense Sheet" System Setting.
The Credit Card Direct Connect / OFX Integration provides organizations the ability to connect WorkPlace directly to any Corporate Credit Card Provider that supports Open Financial Exchange (OFX) communication to automatically retrieve credit card expenses for processing. When enabled, the WorkPlace Agent can be scheduled to automatically connect and retrieve corporate credit card expenses and direct them to the assigned employees for selection and submission.
Credit Card Type is selectable when setting up credit card assignments for WorkPlace users either individually on the Security Credit Card Tab, all at once using the Credit Card page or imported using the 'Credit Card' import map option.
Remove the line during save.
Identifies the credit card, examples of entries are: Amex, Visa and Mastercard.
Extended Description.
Identifies the associated import map that is linked to this credit card type. During import the credit card numbers in the imported file are looked up based on the credit card numbers setup on the Security - Credit Card Tab for specified import map from the Import Data form.
When enabled the WorkPlace Agent can be scheduled to periodically connect to this credit card and download transactions automatically for the associated credit card accounts.
Enter the Login Name provided by your financial institution for the Corporate Credit Card account. This value will be left blank for personal Credit Card types.
Enter the password for the login account. This field value will be encrypted upon save. This value will be left blank for personal Credit Card types.
Enter the URL provided by your financial institution for accessing their OFX API.
Enter the financial institution ID for the credit card provider.
Enter the Organization ID provided for the financial institution.
Optionally enter the date to start importing transactions from. Every time an import is done it will start with this date minus 1 day due to time zones and transactions that can come in during the day. When an import is complete this field will be updated to the current date.
Test Connection
Once all of the connection and login information has been entered above, this button will test the connection to the financial institution. If connectivity issues are encountered, an error will be displayed to the user.
Import Now
Manually initiate the expense import. The user will be presented with a confirmation 'Are you sure you wish to import?'. Clicking yes will connect to the financial institution and download all available expense lines.
Displays the date and time of the log entry.
Indicates if the log entry was generated from a manual import using the 'Import Now' button on this page or automatically synchronized via the WorkPlace Agent (WP Agent).
Displays a log entry for each step of the automated credit card import process using Direct Connect/OFX.