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CollapseThe Payment Batch page will display all suggested payments based on the options selected on the Payments Load page. Open Vouchers with unpaid balances will be displayed and grouped by the WorkPlace Company Address (Payer), Vendor Remit To Address (the Payee), Source Company (when Inter-Company is licensed) and Currency (when Multi-Currency is licensed). Transactions where the associated Vendor or Branch have not been enabled for Payments will never be loaded into a batch.
This button is only available for open Payment Batches to clear all items and delete the session, returning the user to the Payments Load page.
This button will appear once the Payment Batch is processed to allow the user to print a Remittance Report that includes all payments within the Batch.
The following informational lines will appear for processed Payment Batches to display the Payment transactions that were created.
Payment: #### Payment Sent: DD/DD/DDDD Status ()
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CollapseClick to toggle the detail line display for the selected payment.
RemoveRemove the selected payment and detail lines from the Payment Batch upon save.
Displays the Source Company that owns the Payment and associated Payables when Inter-Company is licensed.
The Branch represents the Company Address and associated account that will be making the Payment.
The date of the payment as entered on the Payments Load page. This will be the posting date used when posting Payment transactions to the General Ledger when the 'Enable Payment Processing G/L Journals' System Setting is checked. The Payment Posting date is used to calculate the terms discounts available as well as any exchange gain loss applicable for multi-currency transactions.
The Vendor ID for the Payment.
The Rank assigned to the Vendor in Vendor Maintenance.
The Vendor Remit To Address for the Payment.
The currency for the Payment.
The total amount due of the Invoices included in the Payment Detail section displayed in the transactional currency.
The total Discount Amount available of the Invoices included in the Payment Detail section based on the associated Payment Terms, Due Date and Payment Posting Date displayed in the transactional currency.
The total Discount Amount taken on the Invoices included in the Payment Detail section displayed in the transactional currency.
The total amount applied to the Invoices included in the Payment Detail section displayed in the transactional currency.
The total amount remaining due for the Invoices included in the Payment Detail section displayed in the transactional currency.
RemoveRemove the selected payment and detail lines from the Payment Batch upon save.
Identifies if the voucher is a 'Vendor' invoice or reimbursable 'Employee' expense.
Displays the Vendor Document / Invoice number for the open payable transaction.
Displays the WorkPlace Voucher number for the open payable transaction.
Displays the original WorkPlace transaction number for the open payable transaction. When the user has permission to view the associated transaction page, the caption be displayed as a hyperlink that will open the transaction for reference.
Displays the Document Date of the open payable transaction. WorkPlace will compare this date to the Payment Posting date to determine if the Payment will be subject to foreign exchange gain or loss for multi-currency transactions.
Displays the original total transaction amount for the payable transaction.
Displays the current amount owed for the payable transaction based on the original transaction amount less any previous payments.
Displays the discount date for the payable transaction that was assigned when it was originally processed based on the document date and Payment Terms.
The Discount amount that is available for the payable transaction based on the assigned Payment Terms when the Payment Posting Date is less than or equal to the Discount Date. If partial payments were previously applied to the transaction, the available discount amount will be reduced by previous discounts taken amounts.
This is an editable field that provides the user the ability to enter or update a discount amount against the payable transaction as part of the payment. This value will default to the Discount Available for the transaction when the Payment Batch is loaded. The Discount Taken is entered in the transactional currency and can never be less than zero. The total of the Discount and Payment amount must always be equal to or less than the Amount Due for the transaction.
This is an editable field that provides the user the ability to partially pay the payable transaction. This value will default to the Amount Due less the Discount Amount for the transaction when the Payment Batch is loaded. The Payment Amount is entered in the transactional currency and can never be less than zero. The total of the Discount and Payment amount must always be equal to or less than the Amount Due for the transaction.
This is a calculated field to display the amount remaining to be paid for the transaction based on the Discount and Payment amounts entered. This is calculated as Amount Due - Discount Taken - Payment Amount and will become the new amount due after the Payment is processed.
Line Actions
Apply Payment Details
Opens the Apply Payment page to provide visibility to the line level detail for the selected invoice or employee expense with the ability to allocate Discount and Payment Amounts at the detail line level for unprocessed payments. Line level allocation adjustments would only be required when processing partial payments against transactions where the Accounts Payable, Terms Discount or Payments accounts are different at the line level based on the Posting Code configuration.