Security Access - Time

Selecting the Allow checkbox gives the user full access to the following Time options.  If nothing is selected for the option, the user will not have access.

Document Toolbar

Save

Maintenance

Approval Override

Selecting ALLOW gives the user access to the Approval Override option under the Time section of the Maintenance Tab.  Approval Overrides allow administrators to approve time on behalf of others by allowing them to select a new filter option for "Approver/Role" on the Timesheet Load Options screen.   Approval sessions processed using Approval Override will be capture log entries on the timesheet lines to include the person doing the approval override and the approver that was bypassed in the format "Jones, Mary  APPROVED - APPROVAL OVERRIDE For Smith, John".

Calendar

Selecting ALLOW gives the user access to the Calendar Detail and Calendar Summary pages.

Earning Code

Selecting ALLOW gives the user access to setup Earning Codes.

Mass Generate Time Periods

Selecting ALLOW gives the user access to Mass Generate Time Periods.

Time Period

Selecting ALLOW gives the user the ability to setup Time Periods.

Time Type

Selecting allow gives the user the ability to maintain time types.

View All Timesheets (read-only)

Selecting ALLOW gives the user the ability to view any timesheet entered into the system when selecting the FIND Timesheet Icon on the Dashboard.

View Departmental Only Timesheets (read-only)

Selecting ALLOW gives the user the ability to view any timesheet entered into the system with the Users same home or additionally associated department(s) when selecting the FIND Timesheet Icon on the Dashboard.

View Project Budgets   

Display WorkPlace Project Budget information on the Timesheet detail window.

View Related Documents and Attachments

Displays related documents and attachments from within the Timesheet Attachments window.

Processing

Add Cost Category to Project Budget on the fly (GP Project Series)

Selecting ALLOW will display an extended zoom on the Timesheet Entry form.  This extended zoom will find all Cost Categories not assigned to the selected Project.  Upon save the Cost Category will be assigned the Project.  Also, if the user has this enabled they can also key in the Cost Category as well.

Approval

Selecting ALLOW gives the user access to Approval.  This option only makes the approval session visible on the Dashboard.  All users who will approve or act as an alternate approver must have access to processing approval.

Batch Process

Selecting ALLOW gives the user the ability to Batch Process Time Records.

Edit From Approval

Selecting ALLOW gives the user the ability to edit lines that have been routed to them for approval.  If this option is not selected, lines routed will be read-only in approval sessions - they will only be allowed to approve or disapprove and process the approval session.

Recall Timesheet

Selecting ALLOW gives the user the ability to recall a Timesheet line that has been submitted but not processed.

Remove Line from Approval

Selecting ALLOW makes the Remove checkbox visible for the user during approval sessions.

Timesheet Entry

Selecting ALLOW gives the user the ability to enter Timesheets.

Timesheet Entry - Import

Allows the user access to the Import button on Timesheet Entry.

Update Employee Billing Rate on Projects (GP Project Series)

When checked a "Rates" button will be displayed on Timesheet Entry and Approval. When selected a new Rate page will open that includes a "Billing Rate" field that displays the current Billing Rate for the Timesheet Line the user is on and where the Billing Rate is being pulled from. Once saved the "Billing Rate" for the specified Employee Rate Table for that Project or Budget will be updated with the new Rate for the selected Pay Code.

View Employee Billing Rate on Projects (GP Project Series)

This option is identical to Update Employee Billing Rate on Projects except that the rate is read-only.

Reports

Selecting ALLOW gives the selected user the ability to run the report.  A link for each available report will be displayed on the Reports section of the dashboard.

Metrics

Selecting ALLOW gives the selected user the ability to run the specified Metric.  Each available Metric will be available for selection in the Metrics section of the Time dashboard.